Data forms the core of an organization. Data entry has changed drastically after the advent of internet and that's why there is a huge demand today to outsource data entry services to reliable service providers. While the job seems simple, but it requires accuracy and eats a lot of time and resources to put the data in correct format for organization use. Therefore, hiring virtual assistants for data entry is the most preferred way to ensure dedicated services at reduced price. It helps organizations manifold. On one hand, it saves the crucial time of entrepreneurs, on the other, it reduces the operational cost by more than 55% as outsourcing is less costly compared to in-house team. Moreover, it offers other advantages which can not be otherwise gained like access to latest technology and best talent pool without worrying for hiring or retaining employees. Therefore, it has been correctly said that outsourcing has more benefits than one can calculate on paper. It is a boon for organizations looking to expand their base and yet manage their costs still having efficient services.
Can Data Entry outsourcing really help you?
It has been said that "Smart are those who plan the future well in advance". If you are a company that believes in planning and execution, than data entry outsourcing is an asset for you both in short and log term. It pulls the monkey off your back to manage non core operations for your business. You neither have to worry about hiring the data entry staff, nor need to have the infrastructure to accommodate the staff. You neither have to train your employees and worry for their retention nor you need to invest in IT infrastructure and new technologies. All you need to do is sign an NDA with the outsourcing company and train them for first few days and monitor their output so that they are on the same page as you. After that, it could be a very smooth operation, almost automated. You can sign annual or monthly contracts with your outsourcing partner where you are almost free from non core operations for your business. This in turn, paves the way for you to focus more on core activities like sales and marketing. Therefore, data entry outsourcing is a great way to save time and money both.
What all you can outsource?
Data Entry includes any kind of data fetching, data abstraction, data mining, data research, web research, data deduplication, data enrichment, data cleansing etc. You can outsource literally everything under the sun ranging from a simple task like converting PDF to Word to complicated tasks like Data analysis and enrichment. You may also outsource accounting data entry, medical records data entry, financial claims data entry, insurance claims data entry, invoice data entry among the many services. Data Entry providers generally offer dedicated data persons working for your project. You can communicate with the Project Managers to avoid any confusion at any point of time.
How should you chose Data Entry Outsourcing Company ?
Always go for ISO certified company. In addition, the main point to consider is the communication with your first point of contact. That will give you an idea of their understanding of the project and their communication skills. Talk to see if they have the bandwidth to increase the team size as and when required. Also ensure that the company provides work report daily. You might also want to have a trial of their services to know their accuracy level. Also, they should be ready to sign a Non disclose agreement with you for data security. These all would allow you a chose a long lasting data entry partner.
A professional company must be able to offer the following features like data conversion and data storage, effective management of databases and strict adherence to turnaround times, utmost accuracy of the data entered, a secure and accurate data capture, data extraction and data processing and importantly a cost effective solution for quality data services. A professional company will also ensure that there is a Quality Check team for ensuring correct output.
Before deciding on outsourcing your work to a data entry service provider, ensure that you always opt for a professional/reliable company rather than freelancing workers as freelancers would never handle the responsibility of storing your data and ensuring data privacy. There are many BPO companies which ranks organically on google, browse through their features and find the one that suits your requirements.
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